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OFFICE OF THE COMMISSIONER OF CUSTOMS: CUSTOM HOUSE: KANDLA. NEW CUSTOMS
BLDG, NR. KANDLA, PHONE :
02836-271468-469 FAX : 271467 |
TENDER NOTICE NO.S/20-03/DP
Sealed Tenders are invited in
the field of hiring of vehicles from the vehicle providers as per the
requirement mentioned below in the schedule for the Office of Commissioner of
Customs House, Customs
Commissionerate, Kandla.
SCHEDULE
|
Sr. NO. |
Category |
Nos. Vehicles |
|
01 |
Non-AC INNOVA or similar Car to be used up-to 30-31 days
subject to maximum of 2500 Kms. in a month. |
1 One |
|
02 |
Non-AC INDIGO or similar Car to be used up-to 20-25 days
subject to maximum of 2000 Kms. in a month. |
1 One |
The interested parties are
requested to submit their bids in two bid systems i.e. Technical bid and Financial bid separately. The tender documents containing
Terms & Conditions can be obtained from the Public Relation Officer in the
Office of the Commissioner of Customs, Custom House, Kandla, during working day
or can be downloaded from the Website: www.kandlacustoms.org Last date for submission of Tenders to the Vehicles in charge,
is 12.06.09 upto 17.00 Hrs.
Encl:-
As above.
Joint Commissioner (P&V),
Custom House, Kandla
F. No : S/20-03/DP
Date :
04.06.09.
FORMAT OF TENDER DOCUMENT
1)
Name, address and telephone No. of the tendere :
2)
Service Tax No. :
3)
Name & address of the Proprietor/Partners / Directors :
4)
Rate per vehicle per month :
( Exclusive of Service Tax )
|
Sr.
No. |
Category
|
Description
|
Rates
(In Rs. ) |
|
01 |
Non
AC Innova or similar car to be used up2500Kms. In a
month. |
01 |
|
|
02 |
Non AC Indigo or
similar car to be used up-to 20-25 days subjet to maximum 2000 Kms in a
month. |
01 |
|
|
|
Total |
02
vehicles |
|
4)
Name (s) of the existing customer (s), if any :
Name and signature of
The authorized signatory
TENDER DOCUMENT
Sub:- Hiring of
vehicles by the Customs, Commissionerate, Kandla.
*******************************
Commissioner of Customs,
Customs House, Kandla invites quotations in sealed covers from reputed parties
latest by 17:00 Hrs. on 12.06.09 for hiring of two (1) Non AC Innova or similar car for Hqdrs.
Office Customs, Kandla to be used upto 30-31 days subject to maximum of 2500 Kms in a month and one (1) Non AC Indigo or similar car for the use of
Hqdrs. Customs, Kandla upto 20-25 days subject to maximum of
2000kms. in a month for the year 2009-10 (31.03.2010).
The bid shall consist of two parts – Technical
bid and Financial bid. Both the bids are to be placed
in two separate sealed envelops (clearly super scribing “Technical Bid” and
“Financial Bid”) which in turn are to be placed in one sealed cover. The Bids
of all the parties whose Financial bid is not in a
separate sealed cover or the rates quoted by them find mention in their
Technical Bid shall be rejected forthwith. The Financial Bids of only those
parties shall be opened whose Technical Bids are found to be eligible while the
disqualified bidders’ financial bid shall be returned unopened.
Last date for submission of
Tenders is 12.06.09 upto
The interested parties must
be capable of providing vehicles on their own on the following terms and
conditions:-
1. The contract is for the period up to 31.3.2010.
2. The tendered should have a registered
and well established Taxi agency / Firm having sufficient number of latest
models of taxi of for hiring. List of vehicles owned by the tendered and the
details of the vehicle to be provided to the Commissionerate must be attached
along with the tender documents.
3. The models of the cars should be 2006
and onward.
4. There should not any scratches or any
type of damage on / in the cars.
5. There should be at least two sets of
white covers, towels and napkins. It should be changed every week.
6. There should be air spray in every car.
7. Gas kits are not allowed as a fuel in
any car.
8. The cars must be owned by the person who
is applying for the tender, and subcontract of the vehicles are not allowed in any
case.
9. There should be permanent driver through
out the year.
10. Driver has to knowledge of roads of the
Gandhidham and Kandla at least.
11. After interview of the driver, tender
will be pass.
12. The residence of the driver must be in
the Gandhidham/Kandla only.
13. Driver must be in the proper uniform
only.
14. The cars will be kept neat and clean
and in perfect running condition with shining body and clean interior with good
upholstery.
15. In case condition of taxies is not
found to be satisfactory, they shall be returned for immediate replacement. In
case no replacement is provided on time, this office would have a right to hire
a vehicle from the market and the additional
cost incurred by this office will be borne by the transport operator.
16. The firm would ensure that the drivers
employed valid driving license. The vehicle should be registered with the
concerned authority of Central / State Govt. The Transport operator shall
provide a certificate to this effect. The driver of the vehicle provided must
follow traffic Rules, and other regulations prescribed by the Govt. from time to
time.
17. The agency / firm should have an
adequate number of telephones for contact round the clock. The driver shall observe
all the etiquette and protocol while performing the duty & shall be neatly
dressed, should wear proper uniform & must carry a mobile phone in working
condition, for which no separate payment shall be made by the customer.
18. The rates quoted should specifically;
mention the service tax component. No service tax will be paid if the operator
fails to provide proof of valid Service Tax registration.
19. The Commissioner of Customs, Customs
House, Kandla reserves the right to accept or reject the quotation wholly
or partly without assigning any reasons thereof or accept more than one offer.
20. The billing will be done on monthly basis, bill preferably typed and in triplicate, in
connection with the service shall be submitted to this office in the 1st week
each month.
21. A daily record indicating time and
mileage for each vehicle shall be maintained in a log book and log book shall submitted
to the Vehicle In charge
of Customs House, Kandla regularly
for scrutiny.
22. Once the hiring of cars commences from
a particular operator, the driver should not be changed unless requested by the
Commissioner of Customs House, Kandla. The vehicle must be available at any time
on any day as desired by the officers considered.
23. The Customs Commissionerate, Kandla shall
be liable to pay the hiring charges only. Contract charges include monthly
charges of driver, maintains of vehicle petrol diesel oil and any others.
24. In case of breakdown of any vehicle
during duty, shall be the responsibility of the firm to provide a substitute vehicle
replacement immediately. In case vehicle does not report on time/does not
report at all, the customer would have a right to hire a vehicle form the
market and the additional cost incurred by the customer will be borne by the
Transport Operator.
25. The vehicle should have the
comprehensive insurance to cover the risk during the contract period. In case
of any accident, all the claims arising out of it shall be met by the
contractor.
26. In case of any dispute of any kind and
in any respect whatsoever, the decision of Customs Commissionerate, Kandla shall be final
and binding.
27. The vehicle may be available/running in
the
28. As regard vehicle timings, the
transport operator will not pass on the instructions directly to the driver
concerned. All the instructions should be routed through the Vehicles In
charge.
29. Vehicle would normally be utilized
during the period from 09.00 hours to 20.00 hours; however the vehicle will be
utilized for preventive work or in case of an emergency without bringing to the
knowledge of the transport operator.
30. Vehicle should be kept with sufficient
stock of fuel. However, in case of any emergency, if any offices refuel on
payment, from his pocket, the same should be reimbursed by the transport
operator on production of the bill.
31. The transport operator should approach to
Vehicle in charge.
32. A declaration regarding acceptance of
the above mentioned terms & conditions is to be submitted along with the
tender.
33. If any of the terms & conditions (1)to (33) above is not found fulfilled during the work
contract, the Commissioner of Customs, Kandla reserves the right to discontinue
the contract without assigning any reasons thereof.
Joint Commissioner (P&V)
Custom House, Kandla
Copy to : 1.
Notice Board .
2. Kandla Customs web site.
3. CBSE. Org.
web site.