P. N. No. 05/2010

Office of the Commissioner of Customs, Kandla,
Custom House, Near Balaji Temple, New Kandla (Kachchh).

PUBLIC NOTICE NO. 05/2010 dated 24 .02.2010

Sub: Verification/ updation of Carrier Agencies and CHA Directories for
implementation in ICES 1.5

It is brought to the notice of all Carrier Agencies (Shipping Lines, Mainline Agents, Sub-line Agents, Freight Forwarders, Consol Agents, Airlines and other carriers) and CHAs that as part of implementation of the centralised version of the Indian Customs EDI System (ICES 1.5), the existing CHA directory details are to be verified, to enable creation of an updated CHA directory at the data centre. In a similar manner, a centralised Carrier Agency directory is also being created, based on verification of local directories and verified additional data from existing/ new ICES 1.5 locations.

2. A separate interface for central updation is being developed by the Directorate of Systems which is to be activated after all existing sites have migrated to ICES 1.5.

3. In the interim, separate arrangements have been made for compilation and correction of certain existing directories in ICES 1.0. These arrangements would meet the requirements not only of the sites currently working on ICES 1.0 but also sites which have since migrated to ICES 1.5 and new locations where ICES 1.5 is being rolled out for the first time.

4. The corrections are to be carried out at any of the 19 ICES 1.0 locations listed in Annexure 1.

4.1 It may be noted that this process of correction is essential to create uniform central directories since the relevant details provided against PAN numbers have been found to vary across the ICES 1.0 databases at different locations. The process of correction of incorrect particulars is being undertaken on the basis of details obtained from Income Tax Department (CBDT). A comparison of these details has established several discrepancies in the PAN records available in ICES 1.0.The discrepancies include incorrect PAN numbers, mismatch in names of persons, agencies, addresses etc.

4.2 During correction of records already available at ICES 1.0 locations, if discrepancies with respect to PAN No. or Name of the Agency are observed the incorrect records will not be deleted but rather these entries will be closed in the system by the designated officers. Modification of address or contact person details however, can be carried out. The correct entries will be added after due physical verification of relevant documents provide by the concerned agencies. Necessary software for carrying out these changes has already been provided by NIC. One set of attested photocopies of the documents submitted for verification will be retained for record.

4.3 If required, the correctness of the PAN may also be checked by the designated officers using the utility available at http://incometaxindiaefiling.gov.in/portal/knowpan.do, by entering the relevant details to confirm the PAN. Accordingly, agencies are advised to confirm their particulars from this website before approaching the designated officers for verification.

4.4 It may be noted that during the verification process, no change is permitted in the PAN and the name of the entity as confirmed from CBDT. Changes in other parameters would based on verification of documents provided viz. Agency Certificates, PAN cards etc. In case the PAN is incorrect, fresh registration in the system would be required.

4.5 In case of new applicants, the same process would be followed for registration. The details are to be provided to the policy section in any of the locations listed in Annexure 1.

NOTE 1: Even if no discrepancy is observed in the particulars already registered, the details still have to be reconfirmed in the system so that the record can be included in the new centralised directory.

NOTE 2: In case the agencies do not get their particulars verified/ re-registered, they would not be able to transact business after implementation of the corrected directories in ICES 1.5. However, they will continue to be able to work in ICES 1.0 till such time as the record is closed after examination of relevant documents.

NOTE 3: At the time of verification, checklists would be generated to confirm the particulars being entered in the system.

NOTE 4: In case of proprietorship concerns, on satisfaction of identity of the proprietor by the designated officer, though the name of the proprietor as indicated by CBDT may be different, the registration request will be accepted. In such case, the Proprietor Name will be appended to the Agency Name in the ICES database.

NOTE 5: The provision to register or amend certain details is also available in respect of policy section locations which were earlier working on ICES 1.0 but have since migrated to ICES 1.5. For this purpose, PCs are available at the sites to connect to the appropriate server in the Directorate of Systems, CR Building, New Delhi, where the updation is being handled.

NOTE 6: In case of unregistered Airlines which do not have a PAN. the re- verification process only requires confirmation of the IATA code/Prefix code and the details of the handling airline.

6. Problems in respect of accessing these links can be reported to the ICEGATE helpdesk at:

For registration of CHAs at existing ICES 1.0 locations, detailed instructions have already been issued earlier .
9. The following points may be noted in respect of the existing ICES 1.0 system:

10. The following officer(s) are nominated for verification/ registration of Carrier Agency Code directory/ CHA directory for Kandla and Mundra.

Name                                                                          Designation
(1) Shri Paresh Dave                                                        Preventive Officer
(2) Shri Sudhir Sinha                                                       Preventive Officer

11. The process of registration/verification is scheduled be completed by 12.3.2010.

12. Any difficulties may be brought to the notice of Dr. Jeetesh Nagori, Additional Commissioner( EDI).

  1. Copy of DoS instructions dated 22.11.06
  2. CHA Registration Form
  3. Carrier Agency Registration Form

1		Designated Policy Locations for CHA/ Carrier Directories	UNLOCODE	Existing Location	UNLOCODE	Name of the New location	UNLOCODE
2
3	1	Ludhiana (Amritsar customs)	INLDH6	ICD (Concor) Ludhiana	INLDH6	CFS Amritsar	INASR6
4				CFS (OWPL) Ludhiana		ACC Amritsar	INATQ4
5				CFS (KCM) Ludhiana		LCS Rail Cargo Attari	INATT2
6						LCS Road Cargo Attari	INATRB
7						ICD Jalandhar	INJUC6
8
9	2	NCH Delhi	INDEL4	ACC Delhi	INDEL4	ICD Chakeri, Kanpur	INCPC6
10				ICD Tuglakabad	INTKD6	ICD JRY Kanpur	INKNU6
11				ICD Patparganj	INPPG6	ICD Agra	INBLJ6
12				ICD Ballabhgarh	INFBD6	ICD Moradabad	INMBD6
13				ICDs (CONCOR) Dadri	INDER6	ICD Loni	INLON6
14				CGM Dadri	INCPL6	ICD Rewari	INREA6
15				CFS Albatross, Dadri	INAPL6	ICD Ghari Harsaru	INGHR6
16				CFS Startrack, Dadri	INSTT6	ICD Panipat	INPNP6
17				CFS Trident, Dadri	INTTP6	ICD Patli	INPTL6
18
19	3	Mumbai CH	INBOM1	NCH Mumbai	INBOM1	ICD Chinchwad, Pune	INCCH6
20				ICD Mulund	INMUL6	ICD Talegaon, Pune	INTLG6
21				JNCH	INNSA1	ICD Dighi, Pimpri	INDIG6
22				ACC Sahar	INBOM4	ICD Waluj, Aurangabad	INWAL6
23						ICD Maliwada	INMWA6
24						CFS Nasik	INNSK6
25						ICD Janori	INJNR6
26						ICD Bhusawal	INBSL6
27
28	4	Chennai Sea	INMAA1	Custom House Chennai	INMAA1	ICD Karur	INKAR6
29				ACC Chennai	INMAA4	ICD Arakkonam	INAJJ6
30						ICD Thudiyalur	INTDE6
31						Ennore port	INENR1
32						ACC Coimbatore	INCJB4
33						ICD Irugur	INIGU6
34						ICD Singanallur	INSLL6
35						ICD Rakkiyapalayam(Tirpur)	INTUP6
36						ICD Chettipalayam (Tirpur)	INCHE6
37						ICD Veerappandi	INTHO6
38						ICD Pulichappallam	INPNY6
39						Custom House Pondicherry	INPNY1
40						Nagapattinam port	INNPT1
41
42	5	Tuticorin	INTUT1	Custom House Tuticorin	INTUT1
43				ICD Tuticorin	INTUT6
44
45	6	Cochin CH	INCOK1	Custom House Cochin	INCOK1	ACC Cochin	INCOK4
46						ACC Calicut	INCCJ4
47
48	7	Trivandrum Central Excise		ACC Trivandrum	INTRV4
49
50	8	Vizag CH	INVTZ1	Custom House Vizag	INVTZ1	Paradeep Port	INPRT1
51				Custom House Kakinada	INKAK1	Gangavaram Port	INGGV1
52
53	9	Kolkata CH	INCCU1	Custom House Kolkata	INCCU1	ICD Jamshedpur	INIXW6
54				ACC Kolkata	INCCU4	LCS Dawki,Meghalaya	INDWKB
55				LCS Petrapole	INPTPB	LCS Sutarkandi,Assam	INSTRB
56						LCS Moreh, Manipur	INMREB
57						LCS Agartala Tripura	INAGTB
58
59	10	Bangalore CH	INBLR4	ACC Bangalore	INBLR4
60				ICD Bangalore	INWFD6
61
62	11	Hyderabad CH	INHYD4	ACC Hyderabad	INHYD4
63				ICD Hyderabad	INSNF6
64
65	12	Mangalore CH	INNML1	Custom House Mangalore	INNML1
66
67	13	Indore (Pithampur ICD)	ININD6	ICD Pithampur	ININD6	ICD Malanpur	INMPR6
68						ICD Nagpur	INNGP6
69						ICD Raipur	INRAI6
70						ICD Mandideep	INMDD6
71						ACC Indore	INIDR4
72
73	14	Ahmedabad Customs	INSBI6	ICD Ahmedabad	INSBI6	ICD Surat	INSTV6
74				ACC Ahmedabad	INAMD4	ICD Vapi	INVPI6
75						ICD Dashrath, Vadodra	INBRC6
76
77						Magdala port	INMDA1
78						Sikka Port	INSIK1
79						Dahej Port	INDAH1
80						Bedi Port	INBED1
81						Pipavav Port	INPAV1
82						Vadinar Port	INVAD1
83
84	15	Kandla Customs	INIXY1	Custom House Kandla	INIXY1
85
86	16	Kandla Customs	INMUN1	Custom House Mundra	INMUN1
87
88	17	Jaipur	INJAI6	ICD Jaipur	INJAI6	ACC Jaipur	INJAI4
89						ICD Bhilwara	INBHL6
90						ICD Bhiwadi	INBWD6
91						ICD Thar Dry Port, Jodhpur	INTHA6
92						ICD RAJSIICO, Bansi	INJUX6
93						ICD Concor Jodhpur	INBGK6
94						LCS Rail Rajasthan	INMNB2
95						ICD Concor Kanakpura,Jaipur	INKKU6
96						ICD Kota	INKTT6
97
98	18	Goa CH	INMRM1	Custom House Goa	INMRM1	ACC Goa	INGOI4
99
100	19	Raxual	INRXLB	LCS Raxaul	INRXLB	LCS Jogbani, Bihar	INJBNB
101						LCS Jaynagar,Bihar	INJAYB
102						LCS Berni, UP	INBNYB
103						LCS Tikonia, UP	INTKNB
104						LCS Bhimnagar, Bihar	INBNRB
105						LCS Bairgania, Bihar	INBGUB

Sub.:- Verification/updation of Carrier Agencies and CHA Directories for
implementation in ICES-1.5

Please refer to the above Public Notice No. 05/2010 dated 24.02.2010 issued by this Commissionerate on the above subject.

The enclosure No. 1 ‘Copy of DOS instructions dated 22.11.2006 was annexed inadvertently to the above cited Public Notice and the same is treated as withdrawn.

* Optional if registered with ICEGATE
** Please note that registration with one policy section enables registration with all customs location attached with the same policy section as per Annexure 1 of PN.
*** Please give details of any other manual CHA registration no. issued.

List of attested documents attached:
1. PAN Card of CHA
2. Proof of Address (Please specify)
3. Letter of authority in favour of authorized person on letter head
4. PAN card of authorized person (Optional)
5. Any other Please specify

CARRIER AGENCY REGISTRATION FORM
Shipping Agents , Shipping Lines, MLOs, Freight Fowrarders, Transporters, Consol Agents and Airlines

* This information must be provided in order to link the different agency codes in already registered in case the earlier PAN Number was incorrect.
** Optional if registered with ICEGATE
*** Information in Para B &C required for airlines only
****To be given in case the airline is unregistered and does not have PAN
***** Optional
List of attested documents attached:
1. PAN Card of the carrier Agency
2. Proof of Address (Please specify)
3. Letter of authority in favour of authorized person on agency letter head
4. PAN card of authorized person (Optional)
5. Any other, Please specify

	CHA Registration Form
A	CHA Details
1	PAN
2	Custom House where License is Issued
3	CHA No
4	CHA Name
5	Registration Date
9	Expiry Date

1	Address
2	State
3	Pin
4	Phone
5	Email
6	Message Transfer Email*
7	ICEGATE Registration ID*

1	Contact Person Name
2	Designation
3	Phone
4	Mobile
5	Email

S.No	Customs House Location Code	Custom House Name	Old CHA No. if any***
1
2
3
4
5

PAN Number
Agency Type (Tick one)	… Proprietorship … Partnership … Private Limited … Public Limited
Name of the Agency
Name of the Proprietor (In case of Proprietorship only)
Existing PAN No registered in ICES Agency Directory *
ICEGATE Registration ID**

Airline 2-character IATA Code
Airline 3-digit Prifix- Code(Numeric)
If Non IATA Airline, Specify Code

Airline Name	Airline 2-character IATA Code	Airline 3-digit Prifix- Code	IATA(Yes/No)

	Branch
1	Address
2	State
3	Pin
4	Phone
5	Email
6	Message Transfer Email*****

PUBLIC NOTICE NO. 05/2010 dated 24 .02.2010

Sub: Verification/ updation of Carrier Agencies and CHA Directories for implementation in ICES 1.5

Sub: Verification/ updation of Carrier Agencies and CHA Directories for
implementation in ICES 1.5