Office of the Commissioner of Customs, Kandla,
Custom House, Near Balaji Temple, New Kandla (Kachchh).


Phone: 02836- 271 468        Fax: 02836- 271 467

F.No.   S/12-86/EDI/WAN/06-07/Pt.-II       

PUBLIC NOTICE NO. 05/2010 dated    24 .02.2010

              Sub:   Verification/ updation of Carrier Agencies and CHA Directories for
implementation in ICES 1.5



It is brought to the notice of all Carrier Agencies (Shipping Lines, Mainline Agents, Sub-line Agents, Freight Forwarders, Consol Agents, Airlines and other carriers) and CHAs that as part of implementation of the centralised version of the Indian Customs EDI System (ICES 1.5), the existing CHA directory details are to be verified, to enable creation of an updated CHA directory at the data centre. In a similar manner, a centralised Carrier Agency directory is also being created, based on verification of local directories and verified additional data from existing/ new ICES 1.5 locations.

2.         A separate interface for central updation is being developed by the Directorate of Systems which is to be activated after all existing sites have migrated to ICES 1.5.

3.         In the interim, separate arrangements have been made for compilation and correction of certain existing directories in ICES 1.0. These arrangements would meet the requirements not only of the sites currently working on ICES 1.0 but also sites which have since migrated to ICES 1.5 and new locations where ICES 1.5 is being rolled out for the first time.

4.         The corrections are to be carried out at any of the 19 ICES 1.0 locations listed in Annexure 1.

4.1       It may be noted that this process of correction is essential to create uniform central directories since the relevant details provided against PAN numbers have been found to vary across the ICES 1.0 databases at different locations. The process of correction of incorrect particulars is being undertaken on the basis of details obtained from Income Tax Department (CBDT). A comparison of these details has established several discrepancies in the PAN records available in ICES 1.0.The discrepancies include incorrect PAN numbers, mismatch in names of persons, agencies, addresses etc.

4.2       During correction of records already available at ICES 1.0 locations, if discrepancies with respect to PAN No. or Name of the Agency are observed the incorrect records will not be deleted but rather these entries will be closed in the system by the designated officers. Modification of address or contact person details however, can be carried out. The correct entries will be added after due physical verification of relevant documents provide by the concerned agencies. Necessary software for carrying out these changes has already been provided by NIC. One set of attested photocopies of the documents submitted for verification will be retained for record.

4.3       If required, the correctness of the PAN may also be checked by the designated officers using the utility available at http://incometaxindiaefiling.gov.in/portal/knowpan.do, by entering the relevant details to confirm the PAN. Accordingly, agencies are advised to confirm their particulars from this website before approaching the designated officers for verification.

4.4       It may be noted that during the verification process, no change is permitted in the PAN and the name of the entity as confirmed from CBDT. Changes in other parameters would based on verification of documents provided viz. Agency Certificates, PAN cards etc. In case the PAN is incorrect, fresh registration in the system would be required.

4.5       In case of new applicants, the same process would be followed for registration. The details are to be provided to the policy section in any of the locations listed in Annexure 1.

 

NOTE 1: Even if no discrepancy is observed in the particulars already registered, the details still have to be reconfirmed in the system so that the record can be included in the new centralised directory.

NOTE 2: In case the agencies do not get their particulars verified/ re-registered, they would not be able to transact business after implementation of the corrected directories in ICES 1.5. However, they will continue to be able to work in ICES 1.0 till such time as the record is closed after examination of relevant documents.

NOTE 3: At the time of verification, checklists would be generated to confirm the particulars being entered in the system.

NOTE 4: In case of proprietorship concerns, on satisfaction of identity of the proprietor by the designated officer, though the name of the proprietor as indicated by CBDT may be different, the registration request will be accepted. In such case, the Proprietor Name will be appended to the Agency Name in the ICES database.  

NOTE 5: The provision to register or amend certain details is also available in respect of policy section locations which were earlier working on ICES 1.0 but have since migrated to ICES 1.5. For this purpose, PCs are available at the sites to connect to the appropriate server in the Directorate of Systems, CR Building, New Delhi, where the updation is being handled.

NOTE 6: In case of unregistered Airlines which do not have a PAN. the re- verification process only requires confirmation of the IATA code/Prefix code and the details of the handling airline. 

5.         After registration/ verification, the particulars can be viewed on the web at:
CHA - http://www.icegate.gov.in/CHAReport/index.html 
Carrier Agencies - http://www.icegate.gov.in/CarrierReport/index.html

6.         Problems in respect of accessing these links can be reported to the ICEGATE helpdesk at:

  1. Phone Numbers- (011) 23379020, 23370133.
  2. Email -  icegatehelpdesk@icegate.gov.in

7.         Carrier Agencies

In respect of carrier agencies, the following may be noted:

  1. The PAN itself is the registration number in the system.
  2. The same PAN number can be used to register for different business activities e.g. Shipping Lines, Shipping Agents etc.
  3. Registration at a single policy location is sufficient to enable the agencies to operate at any EDI location in the country.
  4. After registration at a particular location, the particulars may be updated at any of the 19 policy locations.

 

8.         CHAs

For registration of CHAs at existing ICES 1.0 locations, detailed instructions have already been issued earlier .
9.         The following points may be noted in respect of  the existing ICES 1.0 system:

  1. The registration number is a 15 digit PAN based number.
  2. In terms of regulation 9(2) of the CHA Licensing Regulations, 2004, the CHAs who wish to operate in the jurisdiction of more than one policy section will have to register intimation in each of the concerned policy sections.
  3. Registration at a policy section would enable the CHA to operate at any of the locations which have been mapped to the concerned policy section. New locations which work on ICES 1.5 have also been mapped to these policy locations as indicated in Annexure 1.
  4. There is also a provision to amend the policy section indicated earlier.
  5. At the time of registration, details of the existing registration (EDI/ non-EDI) are also required to be provided.
  6. The concerned policy section would also confirm the validity of the CHA license.

 

10.       The following officer(s) are nominated for verification/ registration of Carrier Agency Code directory/ CHA directory for Kandla and Mundra.

Name                                                                          Designation
(1) Shri Paresh Dave                                                        Preventive Officer
(2) Shri Sudhir Sinha                                                       Preventive Officer

 

11.       The process of registration/verification is scheduled be completed by 12.3.2010.

 

12.       Any difficulties may be brought to the notice of Dr. Jeetesh Nagori, Additional Commissioner( EDI).

 

(D. S. Negi)
Commissioner of custom
custo, house kandla


Annexure

  1. Copy of DoS instructions dated 22.11.06
  2. CHA Registration Form
  3. Carrier Agency Registration Form

1
Designated Policy Locations for CHA/ Carrier Directories
UNLOCODE
Existing Location
UNLOCODE
Name of the New location
UNLOCODE
2
3
1
Ludhiana (Amritsar customs)
INLDH6
ICD (Concor) Ludhiana
INLDH6
CFS Amritsar
INASR6
4
CFS (OWPL) Ludhiana
ACC Amritsar
INATQ4
5
CFS (KCM) Ludhiana
LCS Rail Cargo Attari
INATT2
6
LCS Road Cargo Attari
INATRB
7
ICD Jalandhar
INJUC6
8
9
2
NCH Delhi
INDEL4
ACC Delhi
INDEL4
ICD Chakeri, Kanpur
INCPC6
10
ICD Tuglakabad
INTKD6
ICD JRY Kanpur
INKNU6
11
ICD Patparganj
INPPG6
ICD Agra
INBLJ6
12
ICD Ballabhgarh
INFBD6
ICD Moradabad
INMBD6
13
ICDs (CONCOR) Dadri
INDER6
ICD Loni
INLON6
14
CGM Dadri
INCPL6
ICD Rewari
INREA6
15
CFS Albatross, Dadri 
INAPL6
ICD Ghari Harsaru
INGHR6
16
CFS Startrack, Dadri
INSTT6
ICD Panipat
INPNP6
17
CFS Trident, Dadri
INTTP6
ICD Patli
INPTL6
18
19
3
Mumbai CH
INBOM1
NCH Mumbai
INBOM1
ICD Chinchwad, Pune
INCCH6
20
ICD Mulund
INMUL6
ICD Talegaon, Pune
INTLG6
21
JNCH
INNSA1
ICD Dighi, Pimpri
INDIG6
22
ACC Sahar
INBOM4
ICD Waluj, Aurangabad
INWAL6
23
ICD Maliwada
INMWA6
24
CFS Nasik
INNSK6
25
ICD Janori
INJNR6
26
ICD Bhusawal
INBSL6
27
28
4
Chennai Sea
INMAA1
Custom House Chennai
INMAA1
ICD Karur
INKAR6
29
ACC Chennai
INMAA4
ICD Arakkonam
INAJJ6
30
ICD Thudiyalur
INTDE6
31
Ennore port
INENR1
32
ACC Coimbatore
INCJB4
33
ICD Irugur
INIGU6
34
ICD Singanallur
INSLL6
35
ICD Rakkiyapalayam(Tirpur)
INTUP6
36
ICD Chettipalayam (Tirpur)
INCHE6
37
ICD Veerappandi
INTHO6
38
ICD Pulichappallam
INPNY6
39
Custom House Pondicherry
INPNY1
40
Nagapattinam port
INNPT1
41
42
5
Tuticorin
INTUT1
Custom House Tuticorin
INTUT1
43
ICD Tuticorin
INTUT6
44
45
6
Cochin CH
INCOK1
Custom House Cochin
INCOK1
ACC Cochin
INCOK4
46
ACC Calicut
INCCJ4
47
48
7
Trivandrum Central Excise
ACC Trivandrum
INTRV4
49
50
8
Vizag CH
INVTZ1
Custom House Vizag
INVTZ1
Paradeep Port
INPRT1
51
Custom House Kakinada
INKAK1
Gangavaram Port
INGGV1
52
53
9
Kolkata CH
INCCU1
Custom House Kolkata
INCCU1
ICD Jamshedpur
INIXW6
54
ACC Kolkata
INCCU4
LCS Dawki,Meghalaya
INDWKB
55
LCS Petrapole
INPTPB
LCS Sutarkandi,Assam
INSTRB
56
LCS Moreh, Manipur
INMREB
57
LCS Agartala Tripura
INAGTB
58
59
10
Bangalore CH
INBLR4
ACC Bangalore
INBLR4
60
ICD Bangalore
INWFD6
61
62
11
Hyderabad CH
INHYD4
ACC Hyderabad
INHYD4
63
ICD Hyderabad
INSNF6
64
65
12
Mangalore CH
INNML1
Custom House Mangalore
INNML1
66
67
13
Indore (Pithampur ICD)
ININD6
ICD Pithampur
ININD6
ICD Malanpur
INMPR6
68
ICD Nagpur
INNGP6
69
ICD Raipur
INRAI6
70
ICD Mandideep
INMDD6
71
ACC Indore
INIDR4
72
73
14
Ahmedabad Customs
INSBI6
ICD Ahmedabad
INSBI6
ICD Surat
INSTV6
74
ACC Ahmedabad
INAMD4
ICD Vapi
INVPI6
75
ICD Dashrath, Vadodra
INBRC6
76
77
Magdala port
INMDA1
78
Sikka Port
INSIK1
79
Dahej Port
INDAH1
80
Bedi Port
INBED1
81
Pipavav Port
INPAV1
82
Vadinar Port
INVAD1
83
84
15
Kandla Customs
INIXY1
Custom House Kandla
INIXY1
85
86
16
Kandla Customs
INMUN1
Custom House Mundra
INMUN1
87
88
17
Jaipur
INJAI6
ICD Jaipur
INJAI6
ACC Jaipur
INJAI4
89
ICD Bhilwara
INBHL6
90
ICD Bhiwadi
INBWD6
91
ICD Thar Dry Port, Jodhpur
INTHA6
92
ICD RAJSIICO, Bansi
INJUX6
93
ICD Concor Jodhpur
INBGK6
94
LCS Rail Rajasthan
INMNB2
95
ICD Concor Kanakpura,Jaipur
INKKU6
96
ICD Kota
INKTT6
97
98
18
Goa CH
INMRM1
Custom House Goa
INMRM1
ACC Goa
INGOI4
99
100
19
Raxual
INRXLB
LCS Raxaul
INRXLB
LCS Jogbani, Bihar
INJBNB
101
LCS Jaynagar,Bihar
INJAYB
102
LCS Berni, UP
INBNYB
103
LCS Tikonia, UP
INTKNB
104
LCS Bhimnagar, Bihar
INBNRB
105
LCS Bairgania, Bihar
INBGUB
 
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CORRIGENDUM
Dated:-24-03-2010

 

Sub.:- Verification/updation of Carrier Agencies and CHA Directories for
            implementation in ICES-1.5

Please refer to the above Public Notice No. 05/2010 dated 24.02.2010 issued by this Commissionerate on the above subject.

The enclosure No. 1 ‘Copy of DOS instructions dated 22.11.2006 was annexed inadvertently to the above cited Public Notice and the same is treated as withdrawn.

 

                         (D. S. NEGI)
COMMISSIONER

 

CHA REGISTRATION FORM

 

CHA Registration Form

 

 

A

CHA Details

 

1

PAN

 

2

Custom House where License is Issued

 

3

CHA No

 

4

CHA Name

 

5

Registration Date

 

9

Expiry Date

 

 

 B        Details to be provided separately for each branch office

1

Address

 

2

State

 

3

Pin

 

4

Phone

 

5

Email

 

6

Message Transfer Email*

 

7

ICEGATE Registration ID*

 

 

C        Branch Contact Person(s) More than one name can be given

1

Contact Person Name

 

2

Designation

 

3

Phone

 

4

Mobile

 

5

Email

 

 

D        List of policy Sections/Customs Houses where already registered**
 


  S.No

Customs  House Location Code

Custom House Name

Old CHA No. if any***

1

 

 

 

2

 

 

 

3

 

 

 

4

 

 

 

5

 

 

 

* Optional if registered with ICEGATE
** Please note that registration with one policy section enables registration with all customs location attached with the same policy section as per Annexure 1 of PN.
*** Please give details of any other manual CHA registration no. issued.

List of attested documents attached:
1.   PAN Card of CHA
2.  Proof of Address (Please specify)
3.  Letter of authority in favour of authorized person on letter head
4.  PAN card of authorized person (Optional)
5.  Any other Please specify

 

(Authorized Person’s Signature)
Name of Authorized Person
Place:
Date:

 

CARRIER AGENCY REGISTRATION FORM
Shipping  Agents , Shipping Lines, MLOs, Freight Fowrarders, Transporters, Consol Agents and Airlines

 

A.  Agency Details


PAN Number

 

Agency Type

(Tick one)

 

                …    Proprietorship              
                …    Partnership
                …    Private Limited              
                …    Public Limited

Name of the Agency

 

Name of the Proprietor
(In case of Proprietorship only)

 

Existing PAN No registered in ICES Agency Directory *

 

ICEGATE Registration ID**

 

 

B.   Particulars of Airline***


Airline 2-character IATA Code

 

Airline 3-digit Prifix- Code(Numeric)

 

If Non IATA Airline, Specify Code

 

C.  Particulars of Airline Providing Ground Handling Facility****


Airline Name

Airline 2-character IATA Code

Airline 3-digit Prifix- Code

IATA(Yes/No)

 

 

 

 

 

 

 

 

 

 

D.  Registered Address Particulars


Address

 

City

 

State

 

Pin

 

Telephone

 

Email ID

 

 

E.  Category of Agency


Category of Agency

(Tick one)

 

                …    Consol (CN)            
                …    Airlines(AL)
                …    Shipping Lines(SL)              
                …    Shipping Agent(SA)
                …    Main Line Operator(ML)
                …    Transporter(TR)

 

F.  Details to be provided separately for each branch office


  

Branch

1

Address

 

2

State

 

3

Pin

 

4

Phone

 

5

Email

 

6

Message Transfer Email*****

 

G.  Branch Contact Person(s). More then one Contact person can be given


1

Contact Person Name

 

2

Designation

 

3

Phone

 

4

Mobile

 

5

Email

 

* This information must be provided in order to link the different agency codes in already registered in case the earlier PAN Number was incorrect.
** Optional if registered with ICEGATE
*** Information in Para B &C required for airlines only
****To be given in case the airline is unregistered and does not have PAN
***** Optional
List of attested documents attached:
1.   PAN Card of the carrier Agency
2.  Proof of Address (Please specify)
3.  Letter of authority in favour of authorized person on agency letter head
4.  PAN card of authorized person (Optional)
5.  Any other, Please specify

 

(Authorized Person’s Signature)

Name of Authorized Person

Place:
Date: